The UN/UNDP Brussels Representation Office has a coordinating role in leading the UN Brussels Team (UNBT) in its objective to maintain, nurture and develop its strategic partnership with the European Union (EU). In recent years, this partnership has gained in intensity as has the UNBT’s role in projecting a unitary UN image to its partners. The UNBT today constitutes 25 specialized agencies, funds and programmes.
The UN Coordination Officer will work under the guidance and direct supervision of the UN Director. The incumbent will ensure overall coordination support to the efficient functioning of the Director’s Office in her capacity as UN Director. This will include bringing together the different UN entities from both Headquarters and UN Country Offices to improve the efficiency and effectiveness of the UN-EU strategic partnership. The incumbent will additionally provide support in the analysis of global (development and humanitarian) policies of mutual UN-EU interest, including the coordination of inputs into substantial UN contributions to EU policy initiatives. Promoting a client-oriented approach, the UN Coordination Officer will work in close collaboration with the UNBT and the various units of the Office (Directorate, Operations, Programme, Bureaux and Projects).
Duties and Responsibilities
Provide policy support to the effective development and implementation of the UN-EU strategic partnership, focusing on the achievement of the following results
Support the UN Director in the design and implementation of policies and initiatives of joint UN-EU interest;
Conduct research and write briefings on EU Institutions and relevant policies;
Track EU and UN policy developments relevant to the interest of UN agencies;
Promote smooth information flows between the UNBT and the EU Institutions;
Coordinate the preparation of missions and events in support of UNBT-wide activities;
Provide support in the preparation of information and advocacy materials in consultation with UNBT;
Assist in the coordination of activities emanating from the Director’s Office regarding inter-agency coordination
Provide direct assistance to the Director in the drafting of correspondence, briefings and reports on all issues relevant to UN-EU coordination;
Provide support to the Director in the circulation of incoming/outgoing UNBT communications, ensuring adherence to appropriate protocol and correspondence guidelines;
Compile and prepare briefings, presentation materials and background information for identified UNBT missions, coordinating mission itinerary and logistics;
Provide support in the organization of UNBT Agency Heads’ meetings, circulating information as required;
Contribute towards the design and implementation of policies and initiatives of joint UN-EU interest;
Produce written briefs on EU institutions and relevant policies;
Coordinate the preparation of information and advocacy materials in consultation with the UNBT;
Coordinate UNBT-wide missions and events;
Produce UN-EU coordination correspondence, briefings and reports;
Prepare and compile UNBT briefings, presentation materials, background information;
Quarterly reporting of UNBT cost-shared budgeted activities;
Produce one final report outlining the achievements for the entire duration of the assignment at the end of the contract.
Excellent communication/networking skills and proven problem-solving abilities;
Excellent coordination, analysis and reporting skills;
Initiative-taking with ability to work effectively under pressure and adapt to change;
Effective participation in team-based, information-sharing environment, collaborating with others;
Sound knowledge of work and mandates of the UN System, UNDP and EU Institutions;
Demonstrates integrity and fairness, by modelling UN values and ethical standards;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
Ability to communicate effectively across different constituencies;
Displays creativity, flexibility and an innovative approach to problem-solving;
Displays a high level of motivation, ability to show initiative and to work independently.
Required Skills and Experience
Education and Experience
Master’s degree in International Relations, Development Studies, Political Sciences or related field;
A minimum of three years of progressively responsible work experience in development, humanitarian, international relations or related field;
Experience working with the United Nations and/or the EU institutions;
Experience in the usage of computer and office software packages (MS Word, Excel, etc);
Fluency in written and spoken English; knowledge of French an asset.
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