USPSC Risk Management Advisor

USAID/OFDA
  • Location
    Washington, D.C.
  • Sector
    Government
  • Experience
    Mid Career / Advanced
  • Apply by
    Aug-24-2020
  • Posted
    Aug 10

Position description

SOLICITATION NUMBER:    720FDA20B00040

ISSUANCE DATE:    April 17, 2020
CLOSING DATE AND TIME:    August 24, 2020, 12:00 P.M. Eastern Time

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking offers from qualified U.S. citizens to provide personal services as a Risk Management Advisor (RIMA) under a United States Personal Services Contract (USPSC), as described in the solicitation.

Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:

1.    Complete resume. In order to fully evaluate your offer, your resume must include:

(a)    Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b)    Specific duties performed that fully detail the level and complexity of the work.
(c)    Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.
(d)    U.S. Citizenship
(e)    Optional: How did you hear about this opportunity? (beta.SAM.gov, OFDA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation for each grade level(s) for which you are applying. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2.    USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:
https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b& sysparm_search=kb0013183
Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Your complete resume must be emailed to:

OFDA Recruitment Team

E-Mail Address: [email protected]

Website: www.OFDAjobs.net

Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.


Sincerely,
Renee Newton

Contracting Officer

DUTIES AND RESPONSIBILITIES

At the GS-13 Equivalent Level:

Internal systems:
•    Support program teams in developing and/or strengthening internal controls, ensuring compliance with USG rules and regulations, and advising on the implications of audits, criminal investigations, and any policy or regulatory changes.
•    Support the risk assessment and risk management process to ensure consistent compliance with USAID and USG requirements.
•    Maintain program tracking and record-keeping systems on audit, risk, and compliance issues.
•    Provide regular updates, resources, and information on compliance requirements and ensure that relevant staff members at headquarters and in the field are well-versed in these requirements.
•    Upon request, brief senior management on USG regulations relevant to misuse, diversion, or fraud as applicable to humanitarian programs.
•    Review program reports and advise staff and office management on the potential for violations of laws and regulations.
•    As requested, support USAID’s corporate internal controls assessments and management processes.
•    As requested, support FFP and OFDA’s efforts to assess and manage risk(s) in humanitarian programs through USAID’s enterprise risk management process.

Portfolio Management:
•    Support and advise program staff and management on monitoring and responding to issues of concern regarding misuse, diversions, fraud, investigations, and audits of awards.

•    Liaise with the Office of Inspector General (OIG) and support the program team on audits and/or investigations within the assigned portfolio.
•    Support the program teams in identifying and assessing programmatic risks, and design programs to manage and/or mitigate identified risks in humanitarian programs.
•    Review applications for USAID funding to determine whether the proposed program incorporates an assessment of risk(s) and appropriate risk management measures, and is in compliance with USG rules and regulations.
•    Implement and strengthen compliance monitoring and evaluation procedures for the portfolio.
•    Support the development of appropriate strategies to identify and react to any findings, allegations of deviations from the intended purpose of USAID-funded awards, or other issues identified.
•    Support program staff in reviewing and monitoring partner operational compliance with USG laws and regulations, including, but not limited to, accounting, procurement and hiring standards as well as overall financial and administrative management of USAID funds.
•    Maintain and track standardized office files for principal assigned activities.
•    Provide recommendations to program staff and office management on policy options to reduce the risks of the misuse of funding, diversions, and/or fraud.
•    Develop, as necessary, proposals for special risk assessment and compliance activities and reviews.

Agency and USG Liaison and Representation:
•    Coordinate and liaise with USAID’s Office of General Counsel (GC), OIG, and the Department of Treasury on legal and audit matters.
•    Act as the primary coordinator for queries and data calls related to risk, compliance, audits, and investigations from GC, OIG, Congress or senior USAID staff and ensure a timely and appropriate response.
•    Help support and respond to requests for information on USAID’s risk management activities in the area of responsibility, to include drafting briefing papers, memorandum and talking points, and developing and/or facilitating formal presentations and briefings.
•    Participate in subject matter meetings as requested by program staff and/or office management.
•    Serve as the portfolio focal point in USAID and USG interagency meetings related to risk, compliance, audit, or investigations.

General Duties:
•    Attend regular AARM team meetings and program team meetings.
•    Sign-up for and serve as needed, on Washington-based RMTs, which provide services and support to DARTs deployed in response to disasters. The duties on RMTs will be varied.
•    Serve as the OFDA after-hours duty officer on a rotational basis, for approximately one week every six months.
•    As needed, serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time.
 

•    As needed, may serve on temporary detail within the office not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.

At the GS-14 Equivalent Level:

At this grade level, the RIMA will demonstrate expert competence in the duties and responsibilities described below. He/She will perform these duties and responsibilities with little to no guidance and minimal supervisory direction from the AARM Team Leader or his/her designee. Additionally, he/she will have a high level of responsibility for management and coordination in his/her area of responsibility. He/She will also have a high level of responsibility for contributing to policy decisions and representing the office and its interests to other parties.

Internal systems:
•    Demonstrate an expert understanding of internal controls, risk assessments, risk management and compliance issues, advising on the implications of audits, criminal investigations, and USAID and USG policy or regulatory changes.
•    Conduct and lead risk assessments of humanitarian programs adhering to USAID and USG risk mitigation policies and guidance, and recommend appropriate corrective or risk mitigation measures.
•    Exercise independent judgment and decision-making related to risk mitigation and internal control policies and best practices.
•    Manage tracking and record-keeping systems on audit, risk, and compliance issues.
•    Provide expert advice to senior management on the USG regulations related to the misuse, divergence and/or fraud, as applicable to programs funded by FFP and OFDA.
•    Provide expert guidance to program staff and office management on the potential for violations of USG laws and regulations.
•    Serve as an expert in supporting USAID’s internal controls assessment and management processes.
•    As requested, support FFP and OFDA’s efforts to assess and manage risk(s) in humanitarian programs through USAID’s enterprise risk management process.

Portfolio Management:
•    Provide expert advice to program staff and management on monitoring and responding to issues of concern concerning the misuse of funds, alleged diversions, fraudulent activities, and/or external investigations and audits of humanitarian awards.
•    Lead and serve as a technical advisor for risk management, internal controls and compliance issues on the assigned portfolio.
•    Draft, maintain, update, and revise written technical guidance based on new regulations and/or changes to existing USG and Agency risk management initiatives and policies.
•    Provide expert guidance to program staff and management on audits and/or investigations of the assigned portfolio.
•    Review applications for USAID humanitarian funding and provide expertise to determine whether risk management and compliance were appropriately integrated into the proposed program design, particularly in high-risk and non-permissive operating environments.
•    Lead the compliance monitoring and evaluation process for the portfolio.
 

•    Lead the development of appropriate strategies to identify and react to findings, allegations of deviations from the intended purpose(s) of grants, or other issues identified.
•    Draft recommendations to program staff and office management for policy options to reduce risk of partner misuse, diversions, and fraud.
•    Manage day-to-day assignments and workload for risk management specialist(s) assigned to the portfolio, and review their work products for quality and accuracy, as applicable.

Agency and USG Liaison and Representation:
•    Serve as a primary point of contact in the area of responsibility for FFP and OFDA Senior Management Teams.
•    Manage interactions and communications with GC, OIG, and the Department of Treasury that are related to risk and audit matters on the portfolio.
•    Lead on responding to any data calls related to risk, compliance, audits, and/or investigations from GC, IG, Congress or senior USAID staff, and ensure a timely and appropriate response.
•    Draft written and oral responses to requests for information on FFP and OFDA’s risk mitigation activities in the area of responsibility, to include briefing papers, memorandum talking points, formal presentations, and informal briefings.
•    Serve as a risk mitigation and assessment subject matter expert in meetings with the USG interagency and external stakeholders, as requested by office management.
•    Independently serve as the team’s risk management representative in bureau and agency meetings related to risk, compliance, audit, or investigations.

General Duties:
•    Attend regular AARM team meetings and program team meetings.
•    Sign-up for and serve as needed, on Washington-based RMTs, which provide services and support to DARTs deployed in response to disasters. The duties on RMTs will be varied.
•    Serve as the OFDA after-hours duty officer on a rotational basis, for approximately one week every six months.
•    As needed, serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time.
•    As needed, may serve on temporary detail within the office not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.

Qualifications

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION
(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

GS-13 Level:

Bachelor’s degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, public or business administration, law, project management, or financial management) plus seven (7) years of relevant experience in program management, legal, internal audit, internal controls, compliance or risk management, including three (3) years of experience in international development, humanitarian assistance programs, or management and oversight of USG-funded grants and/or contracts.

OR

Master’s degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, public or business administration, law, project management, or financial management) plus five (5) years of relevant experience in program management, legal, internal audit, internal controls, compliance or risk management, including two (2) years of experience in international development, humanitarian assistance programs, or management and oversight of USG-funded grants and/or contracts.

GS-14 Level:

Bachelor’s degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, public or business administration, law, project management, or financial management) plus nine (9) years of relevant experience in program management, legal, internal audit, internal controls, compliance or risk management, including three (3) years of experience in international development, humanitarian assistance programs, or management and oversight of USG-funded grants and/or contracts.

OR

Master’s degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, public or business administration, law, project management, or financial management) plus seven (7) years of relevant experience in program management, legal, internal audit, internal controls, compliance or risk management, including two (2) years of experience in international development, humanitarian assistance programs, or management and oversight of USG-funded grants and/or contracts.

Application instructions

APPLYING:

Applications must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

1. Complete resume. In order to fully evaluate your application, your resume must include:

(a)  Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b)  Specific duties performed that fully detail the level and complexity of the work.

(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisors may be contacted for a reference.

(d)  Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(e)  U.S. Citizenship.

(f) Optional:  How did you hear about this opportunity? (FedBizOps, OFDA Jobs, Career Fair, etc.).

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation.  This information should be clearly identified in your resume.  Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

3.    Supplemental document specifically addressing the QRFs shown in the solicitation.

By submitting your application materials, you certify that all of the information on and attached to the application is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the application to be investigated. False or fraudulent information on or attached to your application may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any email.

DOCUMENT SUBMITTALS

Via email: [email protected]

NOTE: If the full security application package is not submitted within 30 days after the Office of Security determines eligibility, the offer may be rescinded. If a Secret security clearance is not obtained within nine months after offer acceptance, the offer may be rescinded. If Top Secret is required, and clearance is not obtained within nine months after award, USAID may terminate the contract at the convenience of the government. If Sensitive Compartmented Information (SCI) access is not obtained within nine months after Top Secret clearance is granted, USAID may terminate the contract at the convenience of the government.

NOTE: If the full medical clearance package is not submitted within two months after offer acceptance, the offer may be rescinded. If a Department of State medical clearance is not obtained within six months after offer acceptance, the offer may be rescinded.