Executive Assistant

Position description

Position Title:Executive Assistant, NSI

Reports to:Deputy Director of Operations & HR, works closely with the Executive Director, NSI

Position Status:1-Year Termed Part-Time, exempt (with preference for renewal)

Location: Hybrid preferred, open to remote candidates (core U.S. working hours required)

Salary and Benefits

The salary range for this position is $60,000-$75,000 for 20-30 hours of work per week.Salary will be appropriately adjusted for highly qualified individuals, or in the case that this becomes a full-time role.

EFI Foundation (EFIF) offers a comprehensive benefits package, including medical, vision, and dental insurance; 401k with a 5% match and 3% auto-enroll; life and long-term disability insurance; pet insurance; and a pre-tax Flexible Savings Account, Health Savings Account, and parking and metro benefits. We have generous annual paid time off, including 15 days of vacation, 10 days of sick leave, plus all federal holidays and the week between December 25 and January 1.

About EFI Foundation

The EFI Foundation delivers evidence-based, pragmatic solutions to the world’s toughest energy challenges. The EFI Foundation advances innovative, evidence-based solutions to complex energy challenges—combining rigorous analysis with a pragmatic approach to bridge the gap toward a low-carbon future.

EFI Foundation is a trusted, independent, nonpartisan guide through the world’s toughest energy challenges. We focus on practical solutions, not ideology, to make real progress possible. We forge coalitions that cut across divides, creating answers that are tested, collaborative, and durable. We believe energy evolution must be affordable, resilient, and equitable for all.

About Nuclear Scaling Initiative

The Nuclear Scaling Initiative (NSI) is a collaborative effort of Clean Air Task Force, the EFI Foundation, and the Nuclear Threat Initiative to build a new nuclear energy ecosystem that can quickly and economically scale to 50+ gigawatts of safe and secure nuclear energy globally per year by the 2030s.

NSI’s plan for revolutionizing how nuclear energy is constructed, financed, and regulated will advance climate goals, spark economic development, expand energy access, and ensure that nuclear technology is used for only peaceful purposes.

Summary

EFIF is seeking an Executive Assistant (EA) who functions as an executive operations partner to support an Executive Vice President at the EFI Foundation. This EVP is also the senior executive leading the Nuclear Scaling Initiative (NSI). This role is designed to increase executive and team leverage — not simply manage logistics. The EA will protect executive time, streamline communication and meeting preparation, reduce administrative burden for a small, high-performing team, and strengthen a culture rooted in trust, collaboration, and excellence.

This position regularly interfaces — directly and indirectly — with U.S. Cabinet-level officials, heads of state, corporate CEOs, philanthropic leaders, multilateral organizations, and senior diplomatic figures. The EA must demonstrate impeccable discretion, cultural sensitivity, and protocol awarenessat all times. In this role,etiquette and judgment are as essential as organization and efficiency.As the first point of contact with these stakeholders, the EA must consistently reflect the professionalism of the organization.

The EA is anenabler and amplifier— not a gatekeeper or bottleneck. This role is best suited to someone who enjoys taking responsibility, solving problems before they arise, and serving as a trusted partner to a senior leader.

Your Responsibilities Will Include

Direct Executive Support (primary responsibility)

• Own calendar management with a priority-first mindset (not just “first available”)
• Triage inbox: draft routine responses, flag urgent issues, and track follow-ups
• Prepare concise briefing packets for meetings (context, objectives, attendees, key materials)
• Coordinate complex travel and proactively manage disruptions or contingencies
• Maintain a rolling Commitments & Follow-Ups Tracker and drive timely reminders
• Protect focused work blocks; decline or redirect low-ROI meetings when appropriate
• Draft professional correspondence, acknowledgments, and routine communications

Outcome:The EVP remains focused on strategy, relationships, and execution — with fewer distractions and missed follow-ups.

EFI/NSI Team Support (friction removal, not management)

Support the Director, Project Manager, and Research Associates by reducing administrative load:

• Help coordinate scheduling across projects and external partners
• Track administrative action items and ensure clarity on deadlines
• Assemble and circulate agendas and notes for recurring meetings when helpful
• Support onboarding logistics for new team members
• Help maintain predictable team rhythms and follow-through

Outcome:The team spends more time on substantive work — and less on logistics.

EFI VP Coordination (as needed)

• Help coordinate VP-level meetings and touchpoints across EFIF
• Prepare short pre-briefs ensuring efficient engagement

General Time Breakdown

Executive Admin Support (approximately 70%)

Team Coordination & Admin Support (approximately 20%)

Non-NSI VP Coordination (approximately 10%)

Qualifications

Who You Are

• Manages logistics with tact, confidentiality, and calm professionalism
• Maintains poise during unexpected changes, delays, or crises
• Kind, composed, and collaborative
• Proactive while non-territorial
• Protective of time while preserving accessibility
• A culture carrier who models respect, clarity, and follow-through

What You’ll Need

• 5+ years supporting senior executives or complex programs
• Comfort with protocol and cross-cultural diplomacy
  • Demonstrates polished, respectful correspondence suitable for senior global figures
  • Applies correct titles and forms of address (e.g., The Honorable, Her Excellency)
  • Anticipates protocol expectations for high-level meetings and events
• Experience working around government, diplomatic, corporate, or philanthropic leadership
• Demonstrated ability to handle confidential and politically sensitive matters and comfort operating in high-stakes, high-discretion environments
• Exceptional written communication and professional tone
• Strong organizational systems and attention to detail
• Ability to anticipate needs and operate independently
• Comfort coordinating across multiple internal and external stakeholders
• Proficiency with scheduling platforms, shared drives, and collaboration tools
• Preferred: Experience in nonprofit, policy, international, philanthropic, or energy contexts
• Preferred: Experience supporting executive committees or boards
• Must have work authorization in the U.S.

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. EFIF is dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

What Success Looks Like (3–6 Months)

• The EVP’s schedule clearly reflects priorities and protects focus time.
• Meetings are purposeful, well-prepared, and efficiently followed up.
• Travel and logistics operate smoothly with minimal supervision.
• The EFIF/NSI team feels supported, not managed, by the EA.
• EFIF VP touchpoints are well coordinated and supported.
• Senior external stakeholders consistently experience professionalism and discretion.

Success will be evaluated collaboratively between the EVP and the Operations team.

Application instructions

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