Country Representative, Timor-Leste
Dili, Timor-Leste
Exciting opportunity for a three-year employment term, with the potential for extension
The Asia Foundation (TAF) seeks a dynamic and experienced professional to serve as the Country Representative, Timor-Leste, based in Dili. This is the senior-most Foundation employee in Timor Leste and leads all programs, external relations, and operations in accordance with organizational strategies, policy, and guidelines. The Country Representative oversees all aspects of the Foundation’s work in Timor Leste, including new program development; design, implementation, monitoring, evaluation, and reporting of program activities; and the development and cultivation of effective working relationships with the host government, donors, partner agencies, diplomatic missions, national and international institutions, and the media. This position also oversees fundraising and the diversification of donor support, financial and grant management, administration, and security, along with recruitment, supervision, and appraisal of staff. The Country Representative reports to the Chief of Operations for Asia & the Pacific.
POSITION RESPONSIBILITIES
Strategy and Program Development and Management
- Tracks and analyzes information on Timor Leste's socio-economic, political, and foreign policy dynamics and trends. Leads implementation of an integrated country strategy in compliance with the Foundation’s priorities.
- Develops and implements proactive fundraising strategies to diversify funding sources and achieve program objectives.
- Oversees the preparation of programming proposals in accordance with Foundation and donor protocols; builds and maintains effective diplomatic and donor networks to support new program development.
- Oversees comprehensive program management (design, implementation, monitoring, evaluation, and reporting), ensuring programs achieve donor, Foundation, and partner objectives and financial regulations.
- Assures the quality, impact/scale, and cost-effectiveness of the country program. Works closely with other country offices and headquarters to design and carry out multi-country programs and events. Maintains, updates, and ensures the availability of accurate program information, documentation, and publications, including submission of high-quality plans and reports to donors and the Foundation.
Representation
- Establishes and maintains professional relationships with the host government, national institutions, program partners, development assistance agencies, donors, diplomatic missions, national and international NGOs, and other stakeholders.
- Establishes and maintains constructive public relations in Timor Leste; assures a positive profile through media coverage of programs and events; takes remedial action where needed in the case of any reputational risk to the Foundation.
- Leads and engages in Southeast Asia regional and multi-country programming, working closely with other Foundation country offices.
- Participates in meetings and events to enhance public awareness of the Foundation and expand its professional network.
- Prepares articles, written materials, and documentation about Timor and the Southeast Asia regional development programs, issues, and/or trends for publication.
- Participates in Foundation meetings and other relevant professional forums and events.
Office and Operational Management
- Oversees and ensures successful office operations, including compliance with Government of Timor Leste regulations and statutory reporting.
- Provides leadership to staff - maintaining morale, fostering teamwork, and ensuring an understanding of the main elements of the office’s strategy, as well as an awareness of and connection to the broader Foundation.
- Ensures that staff understand and comply with Foundation policies, including ethics, conflict of interest, prevention of fraud, gender equality, child protection, and prevention of sexual exploitation and harassment policies.
- Oversees safety and security of Foundation staff and facilities, ensuring compliance with Enterprise Risk Management (ERM) standards and all minimum operating safety and security standards as determined by regular risk assessment.
Financial Management and Administration
- Responsible for ensuring the development of project budgets, the fiscal year country budget, and spending projections, making optimal use of resources through cost-effective decision-making, ensuring that budgets and spending projections are kept up-to-date, relevant, and within the approved budget.
- Ensures compliance with all financial and accounting policies, procedures, and grant and contract requirements; prepares and submits timely financial reports and promotes financial accountability and transparency.
- Establishes and maintains operational, administrative, grant management, and financial policies and practices within established Foundation requirements, ensuring proper systems are in place.
Supervision and Staff Development
- Maintains office staffing to ensure the optimal match between the office’s current work and prospective plans.
- Oversees and complies with appropriate recruitment, orientation, training, and supervision of office staff, consultants, and interns.
- Oversees staff performance evaluation and planning systems and processes; identifies opportunities for individual professional development and staff development.
- Designs and implements an effective staff organizational structure, including clear reporting lines commensurate with the scale and scope of the program and operational requirements.
- Encourages and supports all staff to utilize the Foundation’s knowledge management tools to promote collaboration, teamwork, and an open exchange of ideas.
Other
- The Country Representative should ensure that their performance and values align with those of the Foundation and frequently seek ways to grow their own skills and abilities in technical expertise and organizational management.
- Keeps headquarters and other senior Foundation staff informed about significant developments affecting Timor Leste, the Foundation’s role, the safety and welfare of staff, and any other relevant matter
- Participates in Foundation-led initiatives, task-force teams, committees, and strategic planning processes.
- Provides support to other Foundation offices in program development, proposal writing, and other activities.
- Undertakes other duties as assigned.
