Resource Mobilization Manager (Programme Management), P-4

Position description

Job no: 537219
Contract type: Fixed Term Appointment
Level: P-4
Location: United States
Categories: P-4, Programme Management

Sanitation and Water for All (SWA) is a global alliance of around 300 national governments, donors, civil society organizations and other development partners working together to catalyze political leadership and action, improve accountability and use scarce resources more effectively.  As the SWA partnership is expanding, its Secretariat has developed a long-term resource mobilization strategy aimed at increasing resources, diversifying its pool of donors and ensuring that its energy and resources are directed where they have the greatest chance of success.

The Resource Mobilization Manager (Programme Management) is a new post that brings together the functions of resource mobilization, donor proposal and report writing and contribution management functions for the SWA Secretariat.

How can you make a difference?

Under the general guidance and supervision of the CEO the post of Resource Mobilization Manager (Programme Management) will be accountable for tasks related to maintaining, and growing, the donor base in support of SWA programming. This will include implementing the SWA resource mobilization strategy and the production and quality assurance of donor updates, reports and proposals. The incumbent will also undertake a variety of tasks related to contribution management, ensuring that donor relationships remain strong through maintenance of a database of donor-related documents (proposals, reports, correspondence, agreements etc), increased monitoring of donor conditions, monitoring of expenditure levels, addressing expenditure concerns or issues as needed, and other related tasks. The incumbent will also be accountable for managing and overseeing all budget monitoring processes and related financial matters. This includes budgeting, establishing solid monitoring standards, leading on the financial reporting process to hosting partners, managing the SWA trust-fund and submitting progress reports and financial statements to key stakeholders.

Key Accountabilities and Duties & Tasks 

1. Support the Secretariat in implementing the SWA resource mobilization strategy and action plan.

• Monitor, update and provide follow-up support for the implementation of the RM Strategy
• Track donor engagement through the SWA donor database and keep record of key correspondence, meetings, deadlines etc for analysis and follow-up
• Coordinate regular meetings of the RM Task Force, ensuring follow-up of assigned tasks and integration of any new donor information into the SWA donor database
• Produce donor proposals, concept notes, briefs/info sheets, presentations and other fundraising materials as needed to support the fundraising activities of senior Secretariat staff
• Plan and attend virtual and face-to-face meetings with current and potential donors including fundraising missions and/or events in which the SWA CEO participates. This includes overseeing the planning of the event/mission, securing meetings/calls for the CEO, liaising with SWA communications colleagues to create supporting fundraising materials and with the CEO office to make sure the CEO is appropriately briefed and prepared.   Work with other relevant SWA Secretariat teams to develop external materials, resources and messages tailored to specific constituencies and target existing and potential donors;

2. Cultivate and retain donors through maintenance and implementation of efficient and transparent contribution management systems.

Donor retention and diversification:

• Identify and cultivate potential donors;
• Develop and maintain professional relationships with both current and prospective donors;
• Develop strategies to encourage new or increased contributions;
• Develop and adapt innovative approaches for fundraising through the analysis of trends.

Donor reporting

• Monitor reporting deadlines and ensure timely and high-quality reports against donor agreements. 
• Develop an overview of donor reporting requirements and collaborate with M&E officer to streamline reporting processes Spearhead the quarterly donor briefs, in coordination with the RM Task Force, to highlight key issues of relevance to the sector, to SWA and to the SWA partnership. (These are to be issue briefs, not to be confused with the programme updates.)

Contribution management

• Track donor conditions, regularly monitor implementation/expenditure levels against expiry dates.
• Update the RM Task Force of expiring funds or other issues related to contributions.
• Work with budget officer to link funding to SWA’s acitivites, outputs and outcomes Report funding gaps, funds in the pipeline, and issues needing follow-up to the RM Task Force.

Knowledge management

• Maintain and further develop the knowledge management systems to build an institutional memory and maximize efficiencies. This includes: the document database (reports, proposals, briefs, correspondence, Agreements etc); the online donor database of information; the RM Strategy Action plan; and other systems that may be developed.

3. Budget monitoring and programme management

• Supervise all financial-related activities and transactions with the assistance of the Senior Budget Monitoring Associate;
• Establish and oversee a solid budget monitoring system;
• Lead on the preparation, analysis and review of budget plans and work plans; Lead on the processes related to PCAs and MoUs and advise senior leadership on the appropriate course of action;
• Liaise with partner hosting organizations on financial related matters including with UNICEF to ensure proper management of the SWA trust fund;
• Act as Officer in Charge of the New York office and ensure a smooth running of the office from a human resources standpoint.

To qualify as an advocate for every child you will have…

• An advanced university degree (Master's or higher) in Social Sciences, International Relations, Government, Public Policy, Social Policy, Social Development and other relevant disciplines. Specialized training in Resource Mobilization will be considered an asset.
• Eight years of relevant professional work experience, in a resource mobilization capacity.
• Experience in international donor relations is required;
• Previous experience of fundraising for global partnerships or non-for-profit organisations in particular in the areas of systems and policy change is an asset;
• Proven ability to develop effective long-term strategic fundraising plans and relationships;
• Previous networks/connections within the Resource Mobilization field will be considered a strong asset;
• Strong project management skills with proven ability to appropriately allocate time and resources, as well as  foresee risks and allow for contingencies when planning;
• Proven ability to implement clear goals that are consistent with agreed strategies, identify priority activities, adjust priorities as needed to meet organizational goals;
• Demonstrated ability to identify and seize new fundraising opportunities, formulating new fundraising strategies and models;
• Demonstrated ability to adjust to unexpected challenges and proposing countermeasures accordingly;
• Proven excellent verbal and written communication skills;
• Fluency in English is required. Proficiency in Spanish and/or French is highly desirable. Knowledge of another UN language an asset. 

For every Child, you demonstrate...

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

The functional competencies required for this post are...

• Analyzing (2)
• Persuading and Influencing (3)
• Entrepreneurial Thinking (2)

View our competency framework at

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

UNICEF is committed to promote the protection and safeguarding of all children.

This position is not considered an elevated risk role. However, UNICEF reserves the right to conduct further vetting/ assessment within the scope of child safeguarding as appropriate.

Remarks:

SWA is hosted by UNICEF. The Fund is administered under UNICEF’s financial, human resources and administrative rules and regulations, while operations are run by the Fund’s own independent governance structure that provides strategic guidance and oversight to its investments. SWA’s day-to-day activities are carried out by a Secretariat under the direction of the Sanitation and Water for All Director.

If selected for this post, the resulting appointment will be limited to SWA, a UNICEF hosted fund. While UN staff regulations and rules, as well as UNICEF policies and procedures, apply during the appointment, certain provisions therein may apply differently due to the limited scope of the appointment.

This applies equally to UNICEF internal candidates if they are selected for and appointed to this post. The scope of their appointment will thereafter be limited to SWA, and in order to return to a UNICEF appointment outside SWA, they will need to be selected in a competitive recruitment exercise. In particular, they will not be eligible or subject to rotation exercise, conversion to a continuing appointment, or priority in the selection process for UNICEF posts outside SWA during their appointment.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Advertised: 04 Jan 2021 Eastern Standard Time
Deadline: 29 Jan 2021 Eastern Standard Time